About this article: This guide outlines the five site-wide access levels available in the Edlio CMS, detailing capabilities for single sites and multisite school districts. To add new users to your site, see Add a new user. For single-site permissions charts, see Understanding user site-wide access.
Every user in the Edlio CMS has a site-wide access level on each site they can sign into. On a single-site installation, each user has one access level. On a multisite district, users with Multisite Access can have a tailored access level on each individual school website.
There are five access levels in Edlio CMS, ordered from most permissive to most restrictive:
1. Super Administrator
The highest level of administrative access. Super Administrators possess full content management rights across the website plus the unique ability to manage other administrator accounts (creating Super Administrators, promoting Website Administrators, or modifying existing admin profiles).
Available on websites launched from August 2023 onwards.
Can grant, modify, and revoke Multisite Access on the district central website.
Best practice is to restrict Super Administrator roles to designated district technology coordinators and communications leaders (typically 1–2 individuals per district).
2. Website Administrator
Trusted school staff who manage website content site-wide but cannot alter other administrative accounts. Website Administrators can edit every page, publish news stories, manage calendar events, curate media albums, and update staff profiles, but they cannot create or promote other administrator accounts.
Full editing and publication privileges across all website sections and features.
Can create and manage Standard User and Minimal Access User accounts.
Typically assigned to 3–5 administrative staff members per school.
Super Admin Visibility: By default, Website Administrators see Super Administrator accounts in the User Management list. Districts can request that Edlio enable the Hide Super Administrators setting under Settings > Security so Website Administrators only see Standard and Minimal Access users, reducing roster clutter while preserving administrative workflows.
3. Standard User
The standard role assigned to teachers and departmental staff. Standard Users can log into the CMS admin panel to manage only the specific areas explicitly delegated to them by an administrator (such as individual classroom pages, athletic calendars, or department photo galleries).
Default account role when a new user account is created.
Editing permissions are granularly assigned per category, section, or feature.
Can be displayed in the public Staff Directory when assigned a staff user type.
4. Minimal Access User
A recognized profile that does not have login access to the CMS admin panel. Minimal Access Users are created to populate the public Staff Directory or to provide membership access to Password-Protected Areas without providing editing permissions.
Cannot sign into the CMS admin dashboard or edit website content.
Can appear in the public Staff Directory.
Can authenticate into frontend Password-Protected Areas when granted membership.
5. No Access
Indicates that the individual has no authorization on the specific site. For districtwide multisite systems (DWS), assigning "No Access" revokes a user's access to an individual school site without deleting their shared central profile identity or password.
Quick comparison chart
Summary of site-wide access levels:
Super Administrator: Full content control + administrative authority over all user accounts (including other admins).
Website Administrator: Full content control + management of Standard and Minimal Access user accounts.
Standard User: Editing access restricted to specifically assigned sections and features.
Minimal Access User: No CMS admin sign-in; visible in Staff Directory and eligible for Password-Protected Areas.
No Access: No privileges on this site.
Multisite district user roles
In multisite districts, a user can hold distinct access levels across different schools. For example, a staff member may serve as a Website Administrator at their primary school, a Standard User at a secondary facility, and have No Access at other district locations. Modifying permissions on one school site does not overwrite privileges on other sites.
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