Adding a facility allows school administrators to make a campus space available for staff scheduling or public community requests. The unified facility creation workflow brings space details, requester rules, manager approvals, and campus sharing into a single intuitive form.
đĄ Adoption Tip: Complete Guidelines Prevent Booking Friction
Fill out both "Before you request" (e.g. required custodial coverage, key pickup) and "Terms and conditions" (e.g. clean-up policies, equipment usage rules) so requesters have crystal-clear expectations prior to submitting a reservation.
How to Add a Facility
Step 1: Open Facilities and Click "+ Add facility"
Navigate to Facilities from your CMS admin dashboard. In the top right corner of the Facilities dashboard, click the blue + Add facility button.
Step 2: Define "The space"
In the first form section, enter the core attributes of the room or area:
Name*: Enter a clear identifier (e.g.
Competition Gymnasium,Library Media Center,Cafeteria). (50 characters maximum).Description: Detail the room capacity, seating arrangements, and available AV equipment (e.g. projector, bleachers, microphones).
Hours of operation: Specify standard available time blocks (e.g. MondayâFriday, 6:00amâ9:00pm).
Step 3: Specify Rules & Assign Facility Managers
Configure what requesters must read and select who oversees the space:
Before you request: Inform requesters of special requirements (such as required insurance certificates or custodial fees).
Terms and conditions: State liability and care rules. Check "Make people accept these terms before they can submit" to enforce compliance.
Facility managers*: Search and assign staff members responsible for approving or declining reservations. (A space without an assigned manager collects unreviewed requests).
Step 4: Configure Request Handling & Campus Sharing
Fine-tune approval automation and multi-campus visibility at the bottom of the form:
Requests need approval: Toggle ON (default) so managers must explicitly hold timeslots.
Show pending requests on the schedule: Toggle ON so viewers see awaiting requests, avoiding duplicate booking attempts.
Accept requests from the public website: Toggle ON to allow community organizations and parents to request time directly from your public website.
Remind managers about requests left waiting: Toggle ON to send automatic email reminders when requests sit unanswered.
Share with other campuses: Tick partner schools in your district so their staff can view and book this facility while ownership remains with your campus.
Step 5: Save Facility
Click the blue Add facility button on the bottom floating bar. The space is immediately active and listed on your Facilities directory.
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