The Facilities feature allows school districts and campuses to manage, schedule, and coordinate the reservation of shared organizational spaces: gymnasiums, auditoriums, computer labs, athletic fields, and multipurpose meeting rooms. Staff members and community groups can browse availability and submit reservation requests directly, while designated facility managers review, approve, or reject bookings.
đĄ Adoption Tip: Streamlining Campus Facility Booking
Assign Active Managers: Always assign at least one active staff member as the Facility Manager. A space without a manager collects requests that no one receives notifications to approve.
Public Transparency: Enable "Show pending requests on the schedule" so coaches, staff, and club leaders can see timeslots currently awaiting approval, preventing duplicate scheduling conflicts.
Terms & Insurance Verification: If opening facilities to community sports leagues or external rentals, check "Make people accept these terms before they can submit" and outline certificate of insurance rules in the "Before you request" field.
The Facilities Manager Dashboard
In the refreshed Edlio CMS interface, administrators and managers access a unified facility control center featuring three primary views:
Facilities: The master directory of spaces showing facility names, assigned managers, reservation approval status, requester eligibility (staff vs. public), campus sharing, and quick action menus.
My reservations: Personal history of reservations requested by the signed-in account.
Requests: Pending reservation queue where facility managers review, confirm, or decline booking applications.
Explore Facilities Guides
Add a facility: Step-by-step setup guide for creating a space, defining operating hours, assigning managers, and configuring approval rules.
View facility schedule: How to browse daily, weekly, and monthly availability calendars.
Reserve a facility: Booking spaces, specifying recurrence, and submitting event descriptions.
Add a facility manager: Delegating approval authority and automated notification routing to staff.
Change previous reservations: Modifying, rescheduling, or canceling active holds.