Overview
This guide will walk you through how to show or hide users in the main Staff Directory and section-specific staff and ensure the staff roster is up-to-date by providing detailed steps for managing visibility in both the main Staff Directory and section-specific lists.
Adding or Removing Users from the Staff Directory
Step 1: Access User Management
Navigate through the Main Menu > Site Management > User Management section of your admin dashboard.
Step 2: Find the User
Browse or use the search function to locate the specific user you want to modify.
Step 3: Access User Profile
Click on the user's name to open their individual profile page.
Step 4: Edit User Profile
Select the checkbox next to the user's name
Click "Actions" and select "Edit Profile" from the dropdown menu
Step 5: Adjust Main Staff Directory Visibility
Navigate to the "Site Access" tab
To display a user in the main Staff Directory (visible at /apps/staff):
Select one of the "School Staff" user types
To hide a user from the main Staff Directory:
Deselect all "School Staff" user types
Step 6: Adjust Section-Specific Staff Lists
Go to the "Categories & Sections" tab
To add a user to a specific section's staff list:
Check the "Staff" box for the appropriate section
To remove a user from a section's staff list:
Uncheck the "Staff" box for that section
Important Notes:
Section staff lists are independent of the main Staff Directory
Users can appear in section staff lists without being in the main Staff Directory (and vice versa)
You can also create custom staff directories using staff blocks in Pages
The staff roster directly reflects details configured in the User Management system. Ensure updates are accurate and follow organizational guidelines.
Step 7: Save Changes
Remember to click the "Save" button to apply all your changes.
Step 8: Adding New Staff Members
Create new accounts for users who need to be added to the staff directory. Configure their visibility for the main Staff Directory or specific sections as needed.
Step 9: Verify Changes
Review the main Staff Directory and section-specific staff lists to ensure all updates are accurately reflected.