Keep your school website calendar automatically updated by connecting it with your Microsoft Outlook or Office 365 calendar. This integration allows events from your Office 365 calendar to automatically appear on your school website.
What You'll Need
Access to your school's Edlio content management platform
Administrator or calendar management permissions
Your Microsoft Office 365 account login credentials
An existing Office 365 calendar with events you want to display
Step-by-Step Instructions
Step 1: Access Calendar Settings
Log in to your Edlio platform
Navigate to Settings from your main dashboard
Click on the Calendars tab
Step 2: Select Your Calendar
Look for the Calendar dropdown menu
Select the specific school calendar you want to connect with Office 365
This will be the calendar on your website where imported events will appear
Step 3: Connect to Office 365
Click the Office 365 Calendar link
You'll be redirected to Microsoft's sign-in page
Log in using your Office 365 account credentials
Select which Office 365 calendar you want to import events from
Click Connect to authorize the integration
What Happens Next
Once connected, your Office 365 calendar events will automatically sync with your selected school calendar. New events added to your Office 365 calendar will appear on your school website, and updates to existing events will be reflected as well.
Sync Frequency and Account Maintenance
Sync Frequency: Once connected, Edlio polls your Microsoft 365 calendar automatically every 15 to 30 minutes. Changes to meeting rooms, descriptions, or start times in Outlook will update on the website during the next sync cycle.
Password Changes and Token Expiration: If the Microsoft account used to connect the calendar changes their password or has their session invalidated by district IT security policies, the integration token may expire. If events stop syncing, simply navigate to Settings > Calendars in Edlio and reconnect your Office 365 account to re-authorize the link.
Shared Mailboxes & Service Accounts: For long-term reliability, avoid linking a personal staff member's Outlook calendar. We strongly recommend setting up a dedicated shared mailbox (e.g.,
[email protected]or[email protected]) with Full Access permissions assigned to your website team.
Important Notes
Permissions: Make sure you have the necessary permissions to both modify calendar settings in Edlio and access the Office 365 calendar you want to sync
Sync Time: It may take a few minutes for events to appear after the initial connection
Event Details: Most event information (title, date, time, description) will transfer over from Office 365
Troubleshooting
Can't see the Calendars tab? Check that you have administrator privileges or calendar management permissions for your school's Edlio platform.
Connection failed? Verify that you're using the correct Office 365 account and that you have access to the calendar you're trying to sync.
Events not appearing? Allow up to 15 minutes for the initial sync to complete. If events still don't appear, try disconnecting and reconnecting the integration.
đĄ Best-Practice Adoption Tip: Use a dedicated shared mailbox or administrative Microsoft 365 calendar (e.g. [email protected]) rather than a personal staff account to prevent calendar synchronization breaks when staff members depart.